Effective 1 January 2014
Individual Member: a person with an interest in the Organization and its objectives. The annual membership fee of $30.00 is for the Calendar Year in which dues are paid. Payment of the annual membership fee entitles an Individual member to one (1) vote.
Retired Member: a retired person with an interest in the Organization and its objectives. The annual membership fee of $10.00 is for the Calendar Year in which dues are paid. The individual need not have been an OFWIM member prior to retirement to qualify for the retired member rate. Payment of the annual membership fee entitles an Individual member to one (1) vote.
Student Member: a person currently enrolled as an undergraduate or graduate student at a college or university, who has an interest in the Organization and its objectives. Student membership requires the signature and email address of an advisor at the institution where the student is currently enrolled. The annual membership fee of $10 is for the Calendar Year in which dues are paid. Payment of the annual membership fee entitles a Student member to one (1) vote.
Organizational Member: a government or non-government organization with a mission that involves the management of fish and wildlife populations or habitat. The annual membership fee of $150 is for the Calendar Year in which dues are paid. Payment of the annual membership fee entitles each Organizational member to the equivalent of six (6) Individual memberships, with all of the rights and privileges of full membership. An organization may purchase more than one Organizational Membership per Calendar Year.
All voting members are eligible for the following membership benefits: 1) to hold office in, serve on committees of, or act as a regional representative in, the Organization; 2) to apply for travel grants to attend the Organization’s Annual Meeting; 3) to participate in any Organization website that is restricted to OFWIM members; 4) to receive quarterly newsletters; 5) to participate in web-based training opportunities conducted by the Training and Education Committee; 6) to participate in networking opportunities conducted by the Organization throughout the year; and 7) to be eligible for the Member reduced registration fee for the annual conference.
If an Organizational member fails to pay its annual membership fee for a period of six (6) months after the same is due and payable, it shall ipso facto, cease to be a member of the Organization and its individual member names shall be stricken from the Registry. Organizational Members and their associated individual members stricken from the registry after failure to pay dues will no longer be eligible for membership benefits as specified in Section 4. However, the Organizational member may be reinstated on full payment of the annual membership fee.
If an elected officer cannot complete the term of office, the Executive Committee may appoint a replacement to serve the remainder of the term.
An officer assigned as Vice-Chair of a committee will perform the duties of the Chair of that committee until a Chair has been selected by the committee. An officer also may be directed by the Executive Committee to assume the Chair position if it is vacant.
Section 8. The President shall preside at all meetings of the Organization and chair the Executive Committee. He or she shall have general charge and supervision over all affairs of the Organization and make appointments to committees as hereinafter authorized. The President acts as spokesperson for the Organization and serves as Vice-Chair of the Elections, Nominations, and Awards Committee.
Section 9. The President-Elect shall be nominated and elected by majority vote from the members in good standing (i.e. the annual membership fee is paid in full). The primary duty of the President-Elect is to coordinate all aspects of the annual Organization meeting (including logistics, arrangements, and program) as Chair of the Annual Conference Planning Committee. The President-Elect also assists the President as necessary in carrying out the business of the Organization. The President-Elect shall succeed the President during the year following his or her term as President-Elect.
Section 12. The Secretary prepares the minutes of the annual business meeting and Executive Committee meetings of the Organization. The Secretary shall also maintain the Organization’s mailing list and on-line Membership Registry and provide updated lists to the newsletter editor prior to each newsletter mailing; to Committee Chairs for special announcements and membership drives; and to the Executive Committee and Meeting Planning Committee for correspondence related to the annual business meeting. The Secretary serves as the Vice-Chair of the Communications, Membership, & Outreach Committee.
Section 13. The Member-At-Large serves as advisor to the Executive Committee and coordinates special projects at the direction of the President or Executive Committee. The Member-at-Large serves as Vice-Chair of the Data Standards and Technology Trends Committee and is a member of the Annual Conference Planning Committee to assist with coordinating technology needs for the Hacker’s Ball and other conference duties.
Section 14. The Organization shall meet each Calendar Year for the purpose of electing officers, conducting official business, and planning future meetings. Each member or delegate in good standing shall be entitled to one vote, in person, by authorized proxy, or by pre-meeting ballot. Electronic ballots will be made available for voting prior to the meeting, and hardcopy ballots will be made available for voting at the meeting. Members and delegates may participate in discussions and are eligible to vote on business matters and election of officers.
Ten percent (10%) of the members in good standing constitute a quorum for transacting Organization business at pre-announced annual or special meetings, excluding regional meetings.
The order of business and parliamentary procedures at meetings of the Organization shall follow Robert’s Rules of Order.
Decisions at meetings shall be made by a simple majority of members and delegates in good standing who vote in person, by authorized proxy, or by pre-meeting ballot.
Before an annual business meeting, the Executive Committee shall email or web post a ballot bearing nominations for President-Elect and Member-At-Large to all members and delegates in good standing. Every second year, the Executive Committee shall also email or web post a ballot bearing nominations for Secretary and Treasurer to all members and delegates in good standing. There must be a least one nominee for each officer. Members will be allowed at least 30 days from the date of the correspondence to vote online. The nominee who receives the largest number of votes for each office is elected. If a tie occurs, the Executive Committee makes the selection by majority vote.
Section 16. The Executive Committee shall consist of the President, President-Elect, Past President, Secretary, Treasurer, and Member-At-Large. The President serves as Chair of the Executive Committee.
The President shall appoint and direct committees that have general charge and supervision over matters of the Organization entrusted to their care. The President may also appoint temporary committees as deemed necessary. The standing committees shall be:
- Communications, Membership, & Outreach
- Training and Education
- Data Standards and Technology Trends
- Elections, Nominations, & Awards
- Conference Planning
Committees that do not have an assigned Chair should select a Chair from within the committee membership as soon as possible. In the absence of a selected Chair, such as between committee signups at the annual conference and the first meeting of the new members of the committee, the officer assigned to be the Vice-Chair of that committee will temporarily perform the duties of the Chair.
Section 18. The Constitution and Bylaws should be reviewed every five (5) years by the Executive Committee or by an individual or ad hoc committee delegated this task by the Executive Committee. Any member may also propose an amendment to the Constitution and Bylaws by submitting it to the Executive Committee or by presenting it during an annual Business Meeting. The Executive Committee will seek input from the full membership on the intent and implications of any proposed change(s).
If either 5 percent of the voting membership provide a written petition, or if the Executive Committee approves by majority vote, then the draft amendment(s) will be provided to the membership in writing at least thirty (30) days prior to the annual meeting. Voting on the proposed amendment(s) may be in person, by authorized proxy, or written/electronic ballot and will close at the annual Business Meeting. Proposed amendments approved by at least two-thirds of those members who vote on the amendment and by a majority of the Executive Committee will be accepted.
Notwithstanding any other provision of this Constitution and Bylaws, the Organization shall not conduct or carry on any activities that are not permitted under IRC Section 501 (c) (3), IRC Section 170 (c) (2), or a corresponding section of any future Federal tax code.
Originally approved and adopted by the membership, September 6, 1995, Fayetteville, Arkansas.
Revisions approved and adopted by the membership at the annual business meeting, Tallahassee, FL, on October 17, 2005.
Revisions approved and adopted by the membership at the annual business meeting, Seattle, WA, on September 17, 2009.
Revisions approved and adopted by the membership at the annual business meeting, Schoodic Point, ME on October 2, 2013.
Signed and Officially Recognized by:
Danny Lewis, President
Jeanette Jones, Secretary